Best Conference Phones in 2025: Product Comparison

The best conference phone for UK businesses in 2025 is the Poly Studio X Series, according to our latest research. As modern meeting room technology goes, it’s one of the most versatile, combining ultra-clear audio, built-in video conferencing, and native integration with popular platforms like Zoom, Microsoft Teams, and top VoIP calling solutions – all in a sleek, all-in-one unit that’s easy to set up and use.

But it’s not the only standout. We’ve rounded up our six best conference phones for UK businesses right now, as researched and recommended by us. Below, we’ll walk you through the key strengths of each device, so you can find the best fit for your meeting spaces, whether you’re upgrading the boardroom or kitting out a new office.

Choosing The Right Conference Phone

With the shear amount of conference phones available to buy, it’s always good to narrow down your options before you start browsing. We recommend thinking about the following features to ensure you get the best office phone for your business.

Analogue vs VoIP

Analogue and VoIP conference phones work in almost exactly the same way. The only difference is that one uses the telephone line, and the other uses the internet. These days, VoIP is becoming an increasingly popular option. It’s far more cost-effective, and if you ever move offices, all you need to do is unplug it and plug it back in in the new one.

For more, take a look at our picks for the best VoIP phone providers.

Unified Connection (UC)

VoIP conference phones are capable of unifying connections from various devices. This means participants can join the call via their mobile phone or PC, in addition to their conference phone.

Video Conference Phones

Conferencing is all about having productive meetings with remote stakeholders and clients, and video conferencing is fast becoming the preferred way to do this.

The majority of VoIP conference phones support this, as you can use the phone system software to set up and host the video conference call.

Pick-up range

Not all conference phone microphones are capable of the same range. While some have an outreach of 20 feet, others are only capable of seven feet or less. This means you should pay attention to the size of your meeting room when you’re choosing your VoIP phone.

Consider your requirements before you purchase a conference phone

Best Conference Phones in 2025

Here’s the list of our top-rated conference phones for UK businesses. You can jump to each of our six product reviews by clicking on their names below.

1. Poly Studio X Series Conference Phone

2. Mitel MiVoice 6900 Series Conference Phone

3. Jabra Speak 750 Plus Conference Phone

4. Poly G7500

5. Snom MeetingPoint Conference Phone

6. Cisco 8831 Conference Phone

Buying Guide: Conference Phones

If you aren’t entirely sure why a conference phone can help your business, or what features you can expect to need, you’ll want to read the following whistle-stop guide

1. Why invest in a modern conference phone?

Conference phones have evolved far beyond basic call functionality. Today’s models are essential tools for:

• Seamless collaboration: Integrated with unified communications platforms (such as Microsoft Teams, Zoom, and Cisco Webex) for smooth audio, video, and content sharing.
• Enhanced productivity: Allowing teams to connect effortlessly across multiple locations, improving decision-making and reducing delays.
• Flexibility and remote working: Supporting hybrid work environments where employees can join meetings from anywhere with a reliable internet connection.
• Improved customer service: Facilitating quick consultation and problem-solving by connecting customer support teams with experts in real time.

2. Key considerations when buying conference phones

There are a few areas you’ll want to pay special attention to with a conference phone.

a. Audio and video quality

• High-definition audio: Look for models with advanced noise cancellation, echo reduction, and full-duplex communication to ensure every participant is heard clearly.
• Integrated video capabilities: For unified communications, consider devices with built-in HD cameras and video conferencing features.

b. Connectivity and compatibility

• Unified communications integration: Ensure the conference phone seamlessly connects with your preferred UC platforms.
• Multiple connectivity options: Check for VoIP support, SIP connectivity, USB, Bluetooth, and wireless options to accommodate diverse setups.
• Network reliability: Evaluate compatibility with your existing network infrastructure and support for automatic failover (e.g., from IP to analog).

c. Scalability and room size

• Room size matching: Choose models based on the size of your meeting space. Compact devices for small huddle rooms and more robust systems for large boardrooms.
• Expandable microphone options: For larger meeting spaces, look for systems that allow additional microphone extensions to capture audio from multiple participants effectively. For instance, you could have four microphones spread over a long table.

d. Ease of use and installation

• User-friendly interfaces: Touchscreens and intuitive controls simplify the setup and operation.
• Plug-and-play solutions: Consider devices that require minimal configuration, reducing IT overhead and speeding up deployment.

e. Cost vs. features

• Budget considerations: Balance your investment with the features offered so that you can be sure that you’re paying for value that matches your business needs.
• Long-term ROI: Factor in the potential productivity gains, reduced travel costs, and improved customer interactions when evaluating price points.

f. Future-proofing

• Regular firmware updates: Opt for models from manufacturers known for continuous innovation and support.
• Integration with emerging technologies: As remote work and digital collaboration tools advance, choose systems that can easily integrate with new software and hardware trends. Most important of which could be your cloud phone software package.

How We Compared Conference Phones